It is our great pleasure to invite all EuroCham members to attend our Annual General Meeting 2025! 

In line with previous years, we would like to conduct a greener, more environmental-friendly voting procedure that involves more digital tools. As little paper as possible shall be printed.  

*Please note that only members having paid in full their membership dues for 2025 (by 5:00PM, Thursday, 06 March 2025) will have voting rights, can attend AGM and can stand for election.

The AGM will take place on Thursday, 20 March 2025:

• In Ho Chi Minh City:Sofitel Saigon Plaza, 17 Le Duan Boulevard, District 1, HCMC.
• In Hanoi: Sofitel Legend Metropole Hanoi, 56 Ly Thai To Street, Hoan Kiem District, Hanoi.
• Time: 5:30 PM – 9:00 PM. 

1. Nominations for election:

(Please click here ​for the Nomination form)

Nominations for the election of members of Board of Directors should be submitted to EuroCham offices by hand or by email in PDF format latest by 5:00PM, Thursday 06 March 2025 to:

• EuroCham HCMC office:   

      Email: nhung@eurochamvn.org

• EuroCham Hanoi office:    

      Email: van.nguyen@eurochamvn.org

All nominations must be made in writing on the form attached and must be signed by the proposer, the seconder and the nominee, and accompanied by:

• a statement not exceeding 200 words from the nominee stating his/her reasons for standing for election,
• a corporate portrait, format: Jpeg, PNG (Minimum 2 MB)
• a brief video, format: MP4; Ratio- 16:9; Quality: at least HD 1080; Duration: 1:30 min; (Please click HERE​ for the Guidelines)

All nominees, if elected, are expected to attend all Board of Directors' meetings all along their term of office and to actively contribute and support EuroCham's activities, interest and principles.

The voting procedures to apply at this AGM are set out in the attached document title "Voting Procedures – AGM 2025". A list of nominees will be presented on EuroCham's website and distributed at least five days prior to the AGM, together with their respective presentation statements and videos. 

2. Proxies:

(Please click here ​for the Proxy form)

Any Ordinary Member who is unable to attend the AGM may appoint one Ordinary Member to act on his / her behalf by proxy. All proxies must be made in writing in the prescribed form hereby attached and must be duly signed by the Company Representative of the Ordinary Corporate Member or by the Ordinary Individual Member making the appointment. Please note that:

• Only Ordinary Members are eligible to be appointed as proxies.
• Individuals assigning a proxy vote to another Ordinary Member will be unable to cast their votes, regardless of whether they attend in person or participate online.
• For voting purposes, the appointment of a proxy means that your proxy will be able to cast all votes for all Board of Directors nominees on your behalf. Therefore, we suggest that if you wish your proxy to vote for specified nominees, you should advise your proxy to do so prior to the AGM.
• One voting Ordinary Member may hold only up to a maximum of ten (10) proxies plus the one deriving from her/his own membership, as per Board of Directors' decision of 1st December 2016.
• All proxies should be submitted in the prescribed form to EuroCham by 5:00PM, Monday,17 March 2025 by email or hand.
• All proxies must be assigned; blank proxies will be null and void.
• Blank proxies received by EuroCham from Business Association members up to this deadline will be referred back to Business Association to ensure proxy is assigned. EuroCham will contact direct members. It is the assignee's responsibility to check with the person they are giving the proxy to that their proxy limit has not been reached.

3. Voting procedures:

(Please click here ​for the Voting Procedure) 

• All votes will be conducted through an e-voting procedure. 

4. DEADLINES:

• DEADLINE to pay your membership fees: by 5:00PM, Thursday, 06 March 2025
• DEADLINE for candidates running for the board elections to send their nomination form: by 5:00PM, Thursday 06 March 2025 
• DEADLINE to submit your proxy : by 5:00PM, Monday, 17 March 2025