It is our great pleasure to invite all EuroCham members to attend our Annual General Meeting 2022 ! 

This year, we wanted to have a slightly different format than in the past: short (2h max), lively and interactive, involving a lot more online and digital tools !

Please note that only members having paid in full their membership dues for 2022 (by 5:00PM, Thursday 10 March 2022) will have voting rights and can stand for election.

The AGM will take place on Thursday, 17 March 2022:

• In Ho Chi Minh City: Sofitel Saigon Plaza, 17 Le Duan, District 1.
• In Hanoi: Pan Pacific, 1 Thanh Nien, Ba Dinh District.
• Time: 5:00 PM – 9:00 PM.

1. Nominations:

Nominations for the election of members of the Executive Committee should be submitted to EuroCham offices by hand or by email in PDF format latest by 5:00PM, Thursday 10 March 2022 to:

• EuroCham HCMC office: Email: nhung@eurochamvn.org
• EuroCham Hanoi office: Email: linh@eurochamvn.org

All nominations must be made in writing in the form provided to Ordinary members and must be signed by the proposer, the seconder and the nominee, and accompanied by a statement not exceeding 200 words from the nominee stating his/her reasons for standing for election, a high definition portrait and a video of 2' (2 minutes) maximum. All nominees, if elected, are expected to attend all Board of Directors meetings and to actively contribute and support EuroCham's activities, interest and principles.

A list of nominees will be available digitally at least on Friday the 11th of March, 3.00 pm.

The voting procedures to apply at this AGM are set out in the document title "Voting Procedures – AGM 2022".

2. Proxies:



Any Ordinary Member who is unable to attend the AGM in person may appoint one Ordinary Member to act on his / her behalf by proxy. All proxies must be made in writing in the prescribed form and must be duly signed by the Company Representative of the Ordinary Corporate Member or by the Ordinary Individual Member making the appointment. Please note that:

·  Only Ordinary Members are eligible to be appointed as proxies.

·  Proxies made by any Member who physically attends the AGM will be cancelled by the presence of that Member.

·  For voting purposes, the appointment of a proxy means that your proxy will be able to cast all votes for all Executive Committee nominees on your behalf. Therefore, we suggest that if you wish your proxy to vote for specified nominees, you should advise your proxy to do so prior to the AGM.

·  One voting Ordinary Member may hold only up to a maximum of ten (10) proxies plus the one deriving from her/his own membership, as per Executive Committee decision of 1st December 2016.

·  Persons owning more than 01 membership may hold only up to a maximum of ten (10) proxies plus those deriving from her/his own memberships, as per Executive Committee decision of 1st December 2016.

· All proxies should be submitted in the prescribed form to EuroCham by Tuesday the 15th of March 2022, 1.00 pm latest by email, hand.

·    All proxies must be assigned; blank proxies will be null and void.

Blank proxies received by EuroCham from Business Association members up to this deadline will be referred back to Business Association to ensure proxy is assigned. EuroCham will contact direct members. It is the assignee responsibility to check with the person they are giving the proxy to that their proxy limit has not been reached.

3. Voting procedures:

• Votes for the accounts 2021, the budget 2022 and other AGM proposals (if any) will be conducted by a show of hands
• Votes for Statutes change and election of the Executive Committee 2022 will be conducted by secret ballots and audited by EY Vietnam

Best regards

Delphine ROUSSELET

Executive Director